Haringey Education Partnership – Administrative Assistant

Post Title:             Admin Assistant

Salary range:       £25k depending on experience. Plus 30 days holiday and generous pension scheme

Hours:                    36, Permanent

Reporting to:       Operations Manager & Lead for Digital and Communications

Job Description

The admin assistant is responsible for supporting the administration, organisational and financial processes within HEP.

General Admin

  • Act as a point of contact for members, clients and suppliers via email, over the phone and in person regarding various issues such as password settings and booklets orders
  • Deal with telephone, email and face-to-face enquires efficiently and in a professional and supportive manner
  • Respond to questions and requests for information from member schools
  • Communicate effectively and accurately with a wide range of people, from senior management to customers and suppliers
  • Organise and distribute incoming and outgoing post
  • Order, monitor and manage office stocks and supplies
  • Monitor and maintain accurate records as needed
  • Assist with the marketing and promotion of HEP
  • Work closely with the Admin team and Communications team to support with workstreams

Visitors and events

  • Prepare meetings rooms and training rooms as necessary and support management of training resources
  • Welcome visitors to the building and showing them to meetings and training events
  • Support visitors/trainers as needed for the duration of the meetings
  • Support event management such as training courses, away days and conferences
  • Support the management of online events

Comms/digital

  • Basic website maintenance and updating
  • Support the development of a wide range of communication materials, including but not limited to brochures, flyers, newsletters, social media and web content

Curriculum

  • Support curriculum booklet administration and management
  • Support curriculum lead in managing communications and administration to member schools and non-member schools
  • Update websites with curriculum material as needed

Governor Services and Finance

  • To support the Governor Services team with basic administrative tasks and events
  • Help the finance team with some basic bookkeeping tasks

Other areas of responsibility

  • Complete other ad hoc duties as required
  • Undertake training required to develop in the role
  • Ensure all duties and responsibilities are undertaken in line with HEP’s policies
  • Contribute to the safety of children and young people and protect them from harm

Skills and experience 

Essential

  • Experience of business support or office administration
  • Ability to confidently communicate effectively and accurately with a wide range of people, from senior management to customers and suppliers
  • Ability to accurately transcribe messages and record information over the phone or in person
  • Strong IT skills, particularly Microsoft Package, Google Docs and Zoom
  • Data entry skills and knowledge of databases and spreadsheets, including Microsoft Excel and Google Sheets

Desirable

  • Experience working in an education setting
  • Good numeracy skills

Personal Qualities

You will have:

  • Strong interpersonal and communication skills as well as confidence expressing your ideas
  • Strong organisational skills, including notetaking
  • A strong commitment to improving life chances for children and young people
  • A proactive and self-motivated approach to work
  • The ability to work flexibly and creatively beyond your own areas of expertise and work with the highest levels of confidentiality

We are actively seeking diversity of experience academically and professionally, as well as representing the different communities we serve.

Reporting to: Operations Manager & Lead for Digital and Communications, this role is subject to an enhanced DBS check.

TO APPLY – Interested candidates should send a cv and covering letter setting out why they would be right for the job and explaining their interest in the role and our organisation to Sophie.plimley@haringeyeducationpartnership.co.uk

HEP is committed to safeguarding children and all staff should contribute to the safety of children and young people and protect them from harm. This role is exempt from the Rehabilitation of Offenders Act 1974 and therefore subject to an enhanced DBS check.